Tenders & Procurement

Current Tenders, Quotations and Expressions of Interest

Our e-tender system allows you to download tender documents.  All tender and quotation submissions must be made via the eProcure portal.  All questions must also be submitted via the portal (eProcure).

View current tenders via eProcure.  All tenders open at 9am on the day of release.

eProcure

Open Expressions of Interest: 

EOI 2501 - Colac Visitor Information Centre
Colac Otway Shire Council wish to invite submissions, by way of Expressions of Interest, from interested parties to enter into a Lease to operate a Visitor Information Centre at the Colac Visitor Information Centre building, corner of Queen Street and Murray Street Colac.
Submissions close: 2pm Wednesday, 11 December 2024

 

Open Tenders & Quotations: 

RFT 2501 - Pengilley Avenue Reconstruction Apollo Bay
Council would like to invite submissions from suitably qualified and experienced Contractors for the renewal of Pengilley Avenue, Apollo Bay, including rehabilitation of the road pavement, minor upgrade to drainage infrastructure, replacement of damaged footpath, laybacks, kerb & channel and crossover reinstatements.
Submissions close: 2pm Wednesday, 18 December 2024

Q24/25 29 - Birregurra Playspace Upgrade - Design & Construct
Council would like to invite experienced contractors to upgrade the play space at Birregurra Reserve to meet community needs and the high usage of this space, especially for young families. Upgrade would include new and modern play equipment.
Submissions close: 2pm Wednesday, 18 December 2024

Q24/25 16 - Colac Otway Shire Football (Soccer) Facilities Feasibility Study
Colac Otway Shire Council is seeking to appoint an experienced consultant to undertake a feasibility study for football (soccer) facilities in the Shire that supports the growth and participation in soccer. A key outcome of this project is to provide Council, our existing local club and Football Victoria with strategic direction for future facility investment (immediate and long-term options) within the Colac Otway Shire considering local current participation and future/projected demand requirements. 
Submissions close: 2pm Wednesday, 27 November 2024

 

 

 

 

 


 

Recently Closed Tenders, Quotations and Expressions of Interest

Closed Expressions of Interest

 

 

Closed Tenders and Quotations

RFT 2512 - Mooleric Road Reconstruction Birregurra
Council would like to invite submissions from suitably qualified and experienced Contractors for the renewal of Mooleric Road, including rehabilitation of the road pavement, minor upgrade to drainage infrastructure, formalisation of table drains and upsizing stormwater pipes.
Submissions closed: 2pm Wednesday, 20 November 2024

Contract 2509 - Gym Equipment Replacement
Council would like to invite submissions from suitable suppliers to enter into a lease agreement for the provision and maintenance of all gym equipment at Bluewater Leisure Centre.
Submissions closed: 2pm Wednesday, 20 November 2024

Contract 2428 - Morley Avenue Wye River Reconstruction
The purpose of the project is to rehabilitate the existing sealed road pavement of Morley Avenue, Wye River. Currently, the existing road is in a deteriorated condition and requires renewal.  This renewal will extend the useful life a further twenty years.

To facilitate both the delivery of the project’s outcomes and objectives, Council is seeking the services of a suitably experienced and capable civil contractor to carry out the proposed works under contract.
Submissions closed: 2pm - 6 November 2024

 

 

Awarded Tenders

This is a listing of awarded contacts through the public tender process, with contracts identified by contract number and title including the contractors name, award date and price.

Contract 2427 - Forrest Caravan Park Wastewater Treatment Upgrade
Awarded to: Wastewater Systems Pty Ltd
Date of Award: 19 September 2024
Contract Price: $607,584.00 (exclusive of GST)

Contract 2425 - Provision of Internal Audit Services
Awarded to: Findex (Aust) Pty Ltd
Date of Award: 14 August 2024
Contract Price: $361,955.00 (inclusive of GST)

Contract 2426 - Strachan Street Birregurra Reconstruction
Awarded to: R Slater & Sons Pty Ltd
Date of Award: 14 August 2024
Contract Price: $699,788.38 (incl. GST)

 Contract 2418 - Landslip Rehabilitation - Various Sites
Awarded to: (1) Langdon Pty Ltd and (2) Deja Eight Pty Ltd
Date of Award: 14 August 2024
Contract Price: (1) Langdon Pty Ltd $248,963.00 (incl. GST) for Separable Portions B, C, and D. (2) Deja Eight Pty Ltd $327,571.20 (incl. GST) for Separable Portions A and E.

Q23/24 57 - Sheetpile Demolition & Removal Work - Structure D - Apollo Bay
Awarded to: Maintenance Concepts
Date of Award: 22 August 2024 

Contract 2304 - Provision of Cleaning Services
Awarded to: Storm International Pty Ltd
Date of Award: 24 July 2024
Contract Price: $943,169.70 incl. GST for the first year, with annual CPI increases, for an initial term of three years, with 2 X 1-year extensions. 

Contract 2413 - Wild Dog Road Landslip Rehabilitation (9 Sites)
 Awarded to: BJ Churcher Pty Ltd as Trustee for BJ Churcher Trust T/as Ground Technique
Date of Award: 27 March 2024
Contract Price: $447,854.62 (inclusive of GST) 

Q22/23 24-1 - Bluewater Pool Tile Replacement Works
 Awarded to: Mattioli Bros. Pty Ltd
Date of Award: 7 June 2024

Contract 2414 - Queen Street & Wilson Street Intersection - Raised Pedestrian Platforms
 Awarded to: Pearson Plant Pty Ltd
Date of Award: 13 May 2024
Contract Price: $344,575.00 (inclusive of GST)

Contract 2402 - Colac Aerodrome Lighting Works
 Awarded to: Grout Electrical Pty Ltd
Date of Award: 27 March 2024
Contract Price: $400,297.70 (inclusive of GST)

Contract 2410 - Landslip Rehabilitation - Barham River Road
 Awarded to: Lake and Land Pty Ltd
Date of Award: 27 March 2024
Contract Price: $517,000.00 (inclusive of GST)

Contract 2415 - Wild Dog Road Landslip Rehabilitation - 7 Sites
 Awarded to: Deja Eight Pty Ltd
Date of Award: 27 March 2024
Contract Price: $618,718.76 (inclusive of GST)

Contract 2416 - Forest Street Pavement Rehabilitation - Wallace St to Colanda St Colac
 Awarded to: Fulton Hogan Industries Pty Ltd
Date of Award: 27 March 2024
Contract Price: $904,175.76 (inclusive of GST)

Contract 2412 - Forest Street Reconstruction (J Barrys Rd to Pound Rd) Colac
 Awarded to: Bild Infrastructure Pty Ltd
Date of Award: 2 April 2024.
Contract Price: $467,556.98 (inclusive of GST)

Q23/24 15 - Birregurra Structure Plan Review
 Awarded to: Conway Planning
Date of Award: 13 March 2024.

Q23/24 16 Northern Towns Growth Plan (Alvie, Cororooke, Beeac & Cressy)
 Awarded to: Conway Planning
Date of Award: 13 March 2024.

Contract 2308/2406 - COPACC Civic Hall Floor Replacement Works 
 Awarded to: BDH Construction Pty Ltd
Date of Award: 25 March 2024.

Electric Vehicle Charging Station
 To supply, install and maintain Electric Vehicle Charging Stations in the Colac Otway Shire, including, but not limited to, Apollo Bay and Colac locations.
 Date of Award: 1 October 2023

Contract 2404 - Winifred Nance Kindergarten Playspace Construction
 Awarded to: BC Gardening Construction Pty Ltd
Date of Award: 25 October 2023
Contract Price: $316,748.50 (exclusive of GST).

Q22/23 53 - Landslip Rehabilitation - Durimbill Avenue Wye River.
Awarded to: Otway Civil Pty Ltd
Date of Award: 9 November 2023

Contract 2405 - Building Surveying & Inspections Services.
 Awarded to: GovSS Pty Ltd
Date of Award: 13 October 2023

Contract 2311-1 - Lee Breakwater Remediation Project - Structure A
 Awarded to: Maintenance Concepts Pty Ltd
Date of Award: 1 November 2023
Contract Price: $157,280.00 (exclusive of GST)

Contract 2401 - Memorial Square Public Toilet Redevelopment - Colac
Awarded to: BDH Constructions Pty Ltd
Date of Award: 27 September 2023
Contract Price: $1,168,838.00 (exclusive of GST)

Contract 2306 - Planning Consultancy Services
 Awarded to:

  • Conway Planning;
  • Currie & Brown Australia Pty Ltd;
  • Louise Lunn Planning Pty Ltd;
  • M-Planning & Consultants Australia Pty Ltd;
  • Mesh Livable Urban Communities Pty Ltd;
  • MAB Property Corporation Pty Ltd;
  • Town Matters Pty Ltd;
  • Transect Planning Pty Ltd;
  • Hansen Partnership Pty Ltd;
  • Spiire Australia Pty Ltd;
  • Myers Planning Group Pty Ltd;
  • Benadette McGovan Planning Consultant; and
  • BJK Planning

Date of award: 28 June 2023

Contract 2311 - Lee Breakwater Remediation Project (Structure A) Port of Apollo Bay
 Awarded to: Not Awarded

Contract 2308 - COPACC Civic Hall Floor Renewal.
 Awarded to: Not Awarded

Contract 2122-2 - Port of Apollo Bay Breakwall Remediation (Re-advertised)
 Awarded to: SMC Marine Pty Ltd
Date of Award: 26 July 2023

Contract 2214 - 3 Year Bituminous Surfacing Program 2022-2025
 Awarded to: Inroads Pty Ltd
Date of Award: 3 January 2023

Contract 2303 - Project Management, Geotechnical Investigation, Survey, Design Services and Delivery.
 Awarded to: LR Pardo & Associates Pty Ltd
Date of Award: 24 November 2022

Contract 2302 - Design and Construct - Sportsground Lighting at Elliminyt Reserve
 Awarded to: P & V Newell Electrical Contractors Pty Ltd
Date of Award: 23 December 2022

Contract 2301 - Design & Construct - Bridge Replacement Howells Access Skenes Creek.
 Awarded to: Murray Valley Piling Pty Ltd
Date of Award: 1 December 2022

Contract 2218 - Provision of Internal Audit Services.
 Awarded to: Moore Australia (Vic) Pty Ltd
Date of Award: 6 July 2022

Information for Suppliers to Council

Doing business with Council – Terms & Conditions

Council Purchase Order Terms and Conditions(PDF, 95KB)

Procurement policy

View our Procurement Policy

  • Value for Money
  • Open and fair competition
  • Accountability
  • Probity, integrity and transparency
  • Risk management
  • Sustainability (economic, social and environmental)

How to apply for a tender with Colac Otway Shire Council

Step 1: Preparing for the tender process

  • Decide if you are suitable for the project
  • Read the tender document carefully and familiarise yourself with the conditions of tendering, the conditions of contract and all specifications or requirements, especially clauses dealing with delivery and price variations.
  • You must have an Australian Business Number (ABN), which needs to be included in your application. You can apply for an ABN via the Australian Business Register.
  • If you are unsure about a proposed contract, either discuss it with the nominated contact in the tender advertisement or have the tender reviewed by your legal representative.

Step 2: Do's and Don't's when writing your tender

Do:

  • Prepare responses against the evaluation criteria and address all elements of each criterion.
  • Seek to understand the mandatory requirements and terms and conditions.
  • Demonstrate your organisation's ability to provide the required services – provide factual and focused responses using examples.
  • Provide sufficient detail on any assumptions being made.
  • Detail how your offer will be resourced – demonstrate the capacity of your organisation to provide the services required.
  • Ask questions – if unsure of the meaning of something, ask the tender team for clarification. They are there to help.
  • Leave sufficient time to lodge your bid via 

Don't:

  • Assume the tender evaluation team knows about your organisation and its capabilities – this is particularly relevant to incumbent suppliers. Tender teams can only evaluate what is submitted in written responses and obtained through verification activities.
  • Submit broad, vague or repetitious statements, or irrelevant marketing information.
  • Cut and paste information from previous tender responses without checking if the information is relevant to the current tender.
  • Assume there will be a second opportunity to provide pricing – submit the best offer the first time.
  • Provide vague information such as "up to 24 hours" or "we will save you 50 per cent". Be specific and provide all the information in your submission.

 

 

Step 3: Tender checklist

  • Have I read the document in full and understood it?
  • Have I sought clarification on any points I don't understand?
  • Have I completed every field required?
  • Have I answered all criteria?
  • Have I signed every field that requires a signature?

Step 4: Lodging your forms

Once you have filled out all the necessary fields from the document, answered each of the criteria and supplied the required number of copies of your submission, you are ready to lodge your tender document.

The questions in the tender are carefully designed to ensure the best provider is selected for each project.

If your tender is accepted, the information in your tender forms part of the contract. Failure to answer all mandatory fields can result in your tender being marked as non-conforming.

Tender submissions should be lodged electronically via eProcure by the closing time on the closing date nominated.

Late submissions will not be considered, except in exceptional circumstances, even if they are only a few minutes late.

Council does not accept submissions via email.

 

Step 5: Awaiting review

Every submission will be reviewed by a tender evaluation panel in accordance with the criteria listed in the Request for Tender documents.

The panel will examine it for compliance with the conditions of tendering. Each tender submission is read in detail and examined. The strengths and weaknesses of each tender are recorded.

You will be advised in writing that whether your submission was successful or not, once Council has considered the responses.

A conforming tender is one that meets the conditions outlined in the Request for Tender document and all requirements of these specifications. A tender may be ruled non-conforming if the submission is incomplete, does not meet the requirements of the specification or contract as required under the request for tender.

The panel will base procurement decisions on a principle of "value for money" rather than "lowest costs". Preference will also be given to environmentally performing products that are cost competitive, and organisations that operate in an environmentally responsible manner.

There is no opportunity to negotiate the contract after the tender has been accepted. If you wish to offer substitute terms they must be submitted in full as part of your tender.

Lobbying councillors or staff is prohibited and may disqualify you from the process.

 

 

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